AIOU Past Paper Management of Serials Publications-I 5653 2021
Course Title: Management of Serial Publications-I Course Code: 5653
AIOU Past Paper Management of Serials Publications-I 5653 2021 Semester Terminal Exam Autumn 2020
Q.no.1: Why are periodical publications significant to students and researchers? what is the role of periodical publication in information dissemination? Discuss with examples
Periodical publications significant to students and researchers
AIOU Past Paper Management of Serials Publications-I 5653 2021 In the library catalogs (OPACs) help you find books on a topic. A periodical is a publication such as a magazine, journal, or newspaper. They’re called periodicals because they’re published at periodic intervals, i.e. daily, weekly, monthly, etc.
Periodicals cover events more quickly and concisely than books.
Books are usually better at giving thoughtful, historical information. Magazines and newspapers provide current, focused information, and specialized magazines and journals provide in-depth coverage.
Periodical articles are usually on specific topics
Many topics do not have entire books written about them (or specific information you need is buried within a book on a larger topic). However periodical articles are often about very specific topics. For example, our library only lists one book on the topic of “fire ants,” but one of our electronic resources has over 90 periodical articles on this topic.
Periodicals are more likely to cover local and state topics.
It isn’t likely that a national publisher is going to write about local topics, such as the pollution of Barton Springs, but there will be many articles in newspapers and magazines
Periodical articles are often the best sources for research, especially if your topic requires:
- Recent information
- information on a specific topic
- information on local issues
- They are extremely important sources of information and are almost always included in research projects on any topic
- because:
- Periodical articles are more concise and narrowly focused than books. Viewpoints and discussions that don’t warrant an entire book can often be found in
- Scholarly periodical articles offer references to other books and articles that might be relevant to your
- Periodicals provide a historical record of past ideas, opinions, accomplishments, and social
- When researchers want to share their discoveries, scientific findings, or intellectual discussions, they usually publish articles in academic journals rather than books. Scholars and students, therefore, depend upon periodicals to share ideas and learn about recent advances in their field. It is very important to be able to interpret periodical citations accurately. Although the appearance of citations may vary from index to index, they all have a similar
- To find periodical articles you must use a periodical
- A periodical index gives you citations to articles that have been published in a specific set of periodicals that cover certain subject area(s).
Role of periodic publications in information dissemination
The periodical publication is a major mode of the dissemination of knowledge. Far from being a neutral middleman in this process, the publisher influences both the production and consumption of intellectual works. The publisher forms an important part of the institutional setting in which authorship takes place.
By commissioning authors to write some works, and through his influence at the editorial stage, the publisher influences the content of what is written. The publisher acts as a gatekeeper, determining which works will be made available to the public. He oversees the reproduction of works in multiple copies, determining the kind of book which is made from work.
Although normally not responsible for the distribution of books to consumers, the publisher plays a role in distribution both across geographical space and to different groups of readers. Through his role at the stages of production, assessment, reproduction, and distribution, the publisher influences the consumption of knowledge. However, consumers also influence the publisher, and the publisher’s decisions are made in light of his conception of the audience.
Dissemination of research findings is an integral part of any research activity. It is JCU’s obligation to disseminate the benefits of research as widely as possible. Publication and dissemination of research improve researchers’ capacity for innovation, encourages collaboration, and builds trust and engagement with the wider community. It is also the expectation of public funders that research findings are made widely available through various avenues of dissemination.
This Procedure applies to all forms of dissemination of research findings, refereed and non-refereed
Examples:
- An example of this transmission of information is in fields of advertising, public announcements and Another way to look at dissemination is that of which it derives from the Latin roots, the scattering of seeds. These seeds are metaphors for voice or words: to spread voice, words, and opinion to an audience.
- Publishing project findings in national journals and statewide
- Presenting at national conferences and meetings of professional
- Presenting program results to local community groups and other local
Q.no. 2: Critically evaluate the complex challenges facing LIS professionals in the management of the serial publication. Also suggests how to improve serial management in libraries
Challenges facing in the management of serial publications
- Non-Availability of Current Journals:
AIOU Past Paper Management of Serials Publications-I 5653 2021 Availability usually determines access. If the journal materials are available, this will motivate the students to access them than when they are not available. This is why Osborn cited by Iyoro (2004) observed that serial collections have research values to the users. Thus no library can serve its patrons effectively, without serial materials. When journals are regular, their relevance as a means of timely dissemination of information becomes evident. However, when journals are irregular their aim of keeping scholars and other professionals informed of new developments in their fields becomes a myth than reality (Nwali 2004).
- Irregular/Epileptic Power Supply:
The irregular supply of electric power at Festus Aghagbo Nwako Library affects students and other library users, particularly those who want to carry out their class assignments or research. Irregular electricity supply affects the lighting, ventilation, and general conducive environment of the serials department.
- Lack of Current Serial Publications:
Access to requested information by library users is also hindered by the lack of current serial Publication. Libraries should acquire a current and comprehensive collection of periodicals for the immediate and future information needs of their users.
4. Insufficient Staff: Inadequate staffing
is one factor that affects the effective operation of the Serials Department. Only one librarian runs the affairs of the Department. Both the selection, acquisition, cataloging processes are
carried out by just one librarian. This affects the smooth running of the Department.
5. Shortage of Shelves, Trolley, and Kick Step:
Arrangement of the serials appropriately on the shelves is hampered by insufficient shelves. Some acquired materials are not shelved or displayed. This affects their visibility, accessibility, and usage.
6. Increase in Varieties of Newspapers:
The Serials Department of Festus Aghagbo Nwako Library acquires only three (3) newspapers namely: This Day, Daily Sun, and the Guardian not give library users the opportunity to access news items from a variety of sources. In order to sustain newspaper readership in the Serial Department, effort should be made to increase the number of newspapers acquired by the addition of Vanguard, Daily Times, Daily Trust, and others. Major factors affecting the procurement of newspapers in FANLare paucity of funds and space.
7. Non – Availability of Resources for Recording and Storing Serials:
Working materials such as Kardex box and card catalog cabinet and cards and Koha Installment for easy library access are not adequate. This has affected the recording and indexing of serials published in the Department.
8. Lack of Automation:
Virtually all the library processes in the serial department is still manual. This affects both the speed and quality of services rendered to users.
Improvements
Improving Electric Power Supply:
University management should do everything in its power to provide a standby generator and upgrade the energy supply to the library to an acceptable standard. This will help to preserve the materials and also provide a conducive environment for reading and researching in the department.
Automation of Serial Department:
Automation of Serial Department according to the university librarian is in the priority list of the library management. The library management should include this in its TETFUND budget.
Access to Electronic Serial:
Provision of access to serial material electronically is advocated. This will h e l p both in acquisition and utilization of serials in the library. It will also save cost.
Increase in Staff Strength:
More professional, paraprofessional, and general duty staff are required to manage the serials collection of the Department
Acquisition of Current Journals:
Provision of More Shelves:
The Department is in dire need of additional shelves for effective and efficient arrangement and storage of serials collection in the department. This will enhance the use of these resources.
Improved Facility:
Some of the air conditioners lighting and other electronic facilities in the Department which are not functional should be repaired and some replaced. This will help to make reading pleasurable in the Department.
Q.no. 3: What processes are involved in the acquisition of serials publications? What types of serial publications are required for research libraries? Justify your answer with relevant examples
Process of acquisition of serial publication
Serial acquisition and order is the most difficult phase of serials management. A number of channels and alternatives are found in the field. To obtain periodicals through appropriate channels is the responsibilities devolve not only the librarian but also on those who are engaged in library management.
Basically, there are six means of acquiring periodicals to libraries
- By purchase from a local bookshop or
- By subscriptions to publishers of the periodicals who mail copies directly to the
- By dealing with vendor/
- By taking up the membership of the learned society or professional
- By gift.
- By exchange
1) By purchase from local suppliers:
Local suppliers although accept responsibilities to supply periodicals seldom render a good job. The worst happens when they are invited to bid for the supply contract. Local suppliers are also found who offer a small discount on the cover price of certain periodicals on the condition that a certain amount of lucrative book business is given to them. A supplier giving a poor service wastes time and energy of the library staff for outweighing the discounts obtained.
2) By subscription:
More often libraries prefer to purchase periodicals direct from the publishers who accept subscriptions and mail copies at the basic subscription prices. The subscription to the periodical is generally paid annually in advance, the reason being that the publishers want to be sure as to how many copies would be consumed in a particular year.
3) By Dealing with Agents:
The agents accept the whole responsibility for the supply of periodicals to libraries from the initial placement of order to the renewal of subscription, and the payment of multiplicity of invoices in a variety of currencies.
4) By Becoming Members of Learned societies:
Some periodical is received by a library in lieu of payment made either by the library or its parent body to various learned and societies and organizations a membership fee. These societies generally publish one or more regular publications for keeping their members and the concerned professionals in touch with their activities, programs, and achievements. These publications are generally received by the library without paying any extra amount.
5) By Gift:
Some publishers also supply some of their publications especially new ones so that these may be popularized. Some organizations, including libraries, offer as gifts duplicate copies of certain periodicals. One of the important functions of UNESCO’s Clearing House for Publications. Similarly ‘ASLIB Information’ and ‘Library Association Record’ publish lists of periodicals, which are spare with certain libraries for disposal to those libraries which are ready to have them. But before accepting the gifts, it should be ascertained as to whether the material in question is of any use to the patrons of the library in question or not.
6) By Exchange:
The UNESCO Bulletin for Libraries” publishers under the heading “Exchange” the list of many periodicals which can be had in exchange. UNESCO has again done an enviable job by publishing a “Handbook on International Exchange of publications, Paris, UNESCO.”
Types of Serials required for research libraries
( Periodicals, Journals, and Magazines)
1) Scholarly / Academic
Written by: experts and researchers in the academic or professional community
Audience: experts and researchers in the academic or professional community, including students
Content: research and current thinking on a subject area
Articles: are in-depth, covering case studies or report research. May include book reviews
Advertising & images: contain no advertising or nonessential images
References: formal, often lengthy
2) Trade / Professional
Written by: practitioners, or journalists/writers with subject expertise
Audience: people in a particular trade or profession
Content: discussion of current events and matters specific to that industry or profession
Articles: shorter, cover a wide range of topics. May include book reviews Advertising & images: contain photos, advertisements, and graphics References: informal, often short, in some cases references may not be provided
3) Popular / General Interest
Written by: journalists or writers who may have some subject expertise
Audience: a general, non-academic audience
Content: Discussion of the ideas or current issues of society or a sector of society Articles: shorter, cover a wide range of topics. May include book reviews Advertising & images: photos, advertisements, and graphics
References: informal, often short, in some cases references, may not be provided